Employee Training Matrix Software

Training Matrix – Open up a World of Automation

The Training Matrix allows Mapping of Training Requirements for Automated Assignments

Using the Training Matrix, you can upload company roles and training topics that are unique to your organization, set training requirements and the courses that satisfy them, and quickly assign courses to thousands of employees.

While many training systems take extensive time and effort to set up, ours can be implemented in three easy steps:

Enter your company roles and training topics.
Specify courses that satisfy the training topics.
Set training as required or optional based on an employee’s company role and location.

The Matrix software also has a robust competency management system that automatically triggers multiple levels of supervised assessments so managers can validate and confirm competency on almost any task, equipment, or soft skill training.

You can also view training gaps, customize reporting dashboard, and automatically assign the required online or in person courses. The Training Matrix system also has the ability to manage complex certification pathways, handling cases with multiple levels of training requirements.

A Training Map for Large Organizations

The Training Matrix is considered the brain of the BIStrainer Learning Management System. Using its straightforward functionality, you can map out all of your organization’s training requirements to automate training renewal notifications, online course assignments, and online digital form assignments. You can also view gap reports, progress reports, status reports, and many more.

Large organizations often find that managing and tracking employee training is challenging and time-consuming. Oftentimes, this is due to paper-based filing systems that require manual verification, are difficult to share across multiple worksites, and take time to update. To overcome these challenges, the best solution is to automate the entire process. If you’ve never automated your training before, you may be asking, “Where do we start?”

The answer is simple. You start by creating your company-specific Training Matrix by entering your employee roles and training topics, then assigning learning requirements for the roles you created. For example, you can assign First Aid training as a requirement for all supervisor roles. To be even more specific, you can assign training requirements based on employee location. This allows you to cover any and all training that must account for regional safety regulation differences. Once the Training Matrix is set up, the system automatically delivers specified training to the employees who need them.

The system also tracks employee files and automatically updates employee training requirements as the assigned courses are completed. The system allows managers to see who is currently up-to-date with training and who needs additional training. This tracking is so detailed that, with just one click, a manager can download an Excel gap analysis report that identifies all potential compliance issues and gaps in training. Notifications about renewals and certificate expiration dates are automated to remind employees and their managers of any training that has expired or will expire in 90 days.

Using the Training Matrix

BIStrainer’s advanced Training Matrix feature allows you to quickly assign training and courses according to an employee’s role and location in your organization. All you have to do is enter a list of unique company roles (e.g., Driver and Carpenter) and a list of required training topics (e.g., WHMIS 2015 and TDG). Our system then uses this information to generate a Training Matrix for your company. To assign training to specific roles, simply click on the box where the role and required training intersect. It’s that easy!

Assign by Location

If you want to set training requirements by role and location, the Training Matrix can do that. This means if, for example, your drivers in one location need long-haul training but drivers in all other locations do not, the BIStrainer system can help you quickly assign the training only to the employees who need it.

Automate Notifications

The cloud-based BIStrainer software will also automate your notifications for expiring courses, sending emails to applicable workers, managers, and system administrators. This way, all key stakeholders know where each department, region, or location stands in terms of compliance training requirements.

Select Training Providers

Want to stipulate which courses and training providers are acceptable for each training topic? The Training Matrix has you covered! Enter the training topic (e.g., First Aid) then choose which training provider (e.g., ABC Inc.) and format (e.g., classroom) you will accept. From there, the system will only accept training that meets these requirements, and all other functions in the system, such as notifications, will respond accordingly.

Gap Analysis Reporting

Once you have assigned required training to all employees, it’s important to track who has taken their courses and who has not. With a click of a button, you can run a training gap analysis report to identify which individuals are behind. You can export this report into a Microsoft Excel file and see employee details like individuals’ first and last names, company locations, and the outstanding training topics.

Feature Overview

BIStrainer is designed to help you build an incredible culture based on safety. BIStrainer’s features have been selected and created with workplace safety in mind – this has made BIStrainer the perfect fit for any company’s health and safety program.

Auto-Assign Training

The Training Matrix not only allows training to be set as optional or required based on the employee’s role and location; it also makes it possible to automatically assign training at specific intervals or upon expiration.

Gap Analysis

Using parameters set by the Training Matrix, you can generate a detailed gap analysis report that shows which regions, work sites, departments, and even individuals are behind in their training.

Classroom Link

Give employees the ability to click training topics and be redirected to a calendar that displays available classroom training sessions for that training requirement.

Customize Options

Customize the Training Matrix by copying and pasting company-specific roles and details, and uploading hundreds of roles and training topics directly into the system.

Easy-to-Follow Design

Quickly map and identify training requirements across the entire organization using the Matrix’s easy-to-follow grid.

Global Access

Access the Training Matrix on almost any device from anywhere using the latest cloud-based technology.

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Advanced Training Matrix Features

Automated Permission Management System

At the core of the Training Matrix is an advanced course permission management system that allows you to assign online courses to employees simply based on their roles in your company. The system will automatically add the selected courses to all employee accounts with the selected roles. The integrated system logic will prevent the course from being added to employee accounts that have already successfully completed the course.

Gap Analysis Reporting

The Training Record Management System and Training Matrix work together to identify outstanding training for specific employees and compare that to a list of employees that completed online and classroom training. This creates a detailed gap analysis report that helps you quickly identify which regions, departments, divisions, work sites, and individual employees are behind on their training requirements and which specific courses they need to complete.

Location-based training requirements

Companies operating in multiple locations often deal with variations in regional training requirements. In one part of the province, St. John’s Standard First Aid may be preferred over Red Cross. Or maybe a specific job site requires H2S Alive rather than ENFORM. With so many variations, how do companies properly map out training requirements?

Using the location-specific functionality of the Training Matrix, you can set specific requirements for difference provinces, regions, divisions, and even work sites. Simply select the location, set its unique training requirements, and the system will do the rest.

Automated Notification System

The Training Matrix allows for a number of automated notifications, including email notifications for expiring tickets. These notifications automatically go to any employee who has a ticket that has expired or that will expire in 90 days. Notifications also go to the employee’s manager or supervisor to inform them of the expiring tickets.

Best of all, assigning any new online training requirement will instantly notify the users who are assigned to that course, letting them know it is available. Login instructions are provided right in the notification email, so employees have everything they need to meet their training requirements.

BIS has been a great training solution for Magna Electric Corp. The management system is straightforward and simple to use. We don’t always have time to develop our own training programs so the variety of training available is a huge asset to us. Most of all, the customer service is second to none.

Jocelyn Froehlich

Corporate Training Manager, Magna Electric Corporation

BIS Safety Software leads the way with our compliance training requirements. I highly recommend their service.

Dwayne Tofsrud

Manager, Health and Safety Training

“The new training management system built into BIStrainer is breaking-edge technology for managing training records.”

Morgan Douziech

Training Manager, Specialized Emergency Training

Partnering up with BIS to deliver online training to our clients was one of the best business decisions I’ve ever made. Their client service and support is unsurpassed, and they never stop innovating and improving their system.
Working with BIS is a great experience and an invaluable asset for our company and clients.