Training Record Management System

Managing Employee Training Records Should Be This Easy

All your online and classroom training records on one secure training management system

With the BIStrainer Training Record Management System, you can easily upload your entire team’s training records and certificates to one central location. The system then takes care of the rest with automatic alerts to supervisors and employees when training is about to expire. That way, you can keep the entire team’s safety training up to date without manually reviewing spreadsheets. Further features include:

  • Certificate Management
  • Expiry Alerts
  • Auto Archiving
  • Training Hours Reports
  • Mass Record Upload/Update Tools

Uploading Thousands of Training Records Should Be This Fast

Rapid Training Record Uploads

Training Record Management System
In moments, you can add thousands of employee accounts and upload their training records by using the intuitive Excel upload feature. Once you have uploaded the records, you can easily find information by sorting records by name, course title, completion date, expiry date, or training provider.
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Auto-Assigned Training

Use the Training Matrix to configure the automatic assignment of online courses when training records expire.

Scheduled Excel Reports

Schedule automated emails containing reports on upcoming training expirations for users and topics.

Training Matrix Integration

Instantly update training gap reporting by allowing user-uploaded training records to satisfy training requirements.

Mobile Friendly

Access employee training record details from any smartphone, iPad, or Internet-ready mobile device.

Simple Supervisor Reviews

Reduce admin costs by allowing employees to upload records directly to their accounts for review/approval.

Quick Upload

Make the setup process easy by instantly uploading thousands of training records directly into the system using Excel.

Training Record Management System

Training Matrix

The BIStrainer Training Record Management System comes with an integrated Training Matrix. This feature allows you to automatically assign required and optional training to your team, which frees up hours of time for your managers and administrators to complete other valuable work.
Get the Training Matrix up and running in a few quick steps:

  • Create company roles (e.g. Accountant, Mechanic, etc.)
  • Add a list of your training courses (e.g. WHMIS 2015, Ground Disturbance, etc.)
  • Assign training requirements by company role
  • Let the training management software create your training matrix

Once you have your Training Matrix, you can begin assigning training immediately by checking the box where the company role and the required training intersect.

Training Matrix – Additional Features

Assign By Location

An increasing number of companies have work sites or offices that have different training requirements.
In the BIStrainer Training Matrix, you can assign specific training based on location.
Does your team in Washington need long haul driver training, but your team in Colorado needs Transportation of Dangerous Goods training? The Training Matrix can easily handle this and many other complex location-dependent requirements.

Approve Training Providers

Plenty of training topics and courses are offered by more than one great training provider. For any training topic in the system, you can input all of the training providers that your company accepts.
Does your team need to do First Aid Training? Add all the training providers you accept for First Aid training and, when your team completes training from an approved provider, it will automatically be marked in the training record system.

Gap Analysis Reporting

A critical part of a great safety program is staying on top of expiring training as well as checking on employee training history to ensure they have met their requirements. The on-demand training gap reports, built directly into BIStrainer, make it incredibly easy to pull the information you need to identify missing or expiring safety training. Not only can you quickly spot the gaps, but you can also assign the training and provide reminders within the same system. No need to jump from spreadsheets to email and back again – do it all with training gap reports and the BIStrainer software.
Training Record Management System

Feature Training Videos

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Excel Compatibility

BIStrainer is fully compatible with Excel spreadsheets to help make the transition to a centrally managed training record system seamless for your team.

Moving your employee training records is done easily using drag & drop functionality to upload XSL or CSV files that contain user information, training certificates, and training history. The Excel upload feature also allows you to:

  • Create user accounts
  • Update user profiles
  • Store training information, including copies of certificates
  • Download training reports to your desktop
  • Verify employees with payroll comparison
  • Convert data storage files for external and internal use
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Training Record Management System
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Advanced Functionality

Email Notification

Automated system reminder emails can help managers and/or supervisors keep their staff on top of required training.

Customized Requirements

You can customize training topics to be required or optional, as well as assign by location or branch.

Search Feature

BIStrainer has a robust built-in search feature to help you quickly navigate your company training records.

Some of the Great Companies Who Use the BIStrainer System

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Let our team demonstrate how easy it can be to manage training records