New Hire Employee Onboarding Software

Online Orientations

Providing clarity for new employees & contractors

Effective site orientations give your new employees insight into your company culture, essential information on company policies and procedures, and a better understanding of their new role’s expectations. BIS Safety Software has helped create first-class training programs for companies across the globe, both big and small.

Over the years, we have developed innovative orientation software that helps you keep workers engaged by embedding interactive questions and activities directly into the course. We also added a feature for uploading historical training certificates that automatically sends them to a supervisor for approval, as well as a feature that allows drivers to easily import all of their information and documentation. Finally, we integrated digital forms so new employees can complete their onboarding paperwork as they work through their orientation course.

This entire process can then be virtually proctored, confirming that the right person completes the correct orientation.

Create Online Orientations in Minutes using our Employee Onboarding Software

Easily Build Your Own Online Orientation

With the BIStrainer orientation and course building engine, you can make your course more dynamic with:

Images

Video

Slideshows

HTML5 Activities

You can even upload photos and videos of your work sites directly into your orientations using your mobile device.

Advantages of Online Employee Onboarding

Cost Effective

Everyone knows they need site orientations, but actually creating one can often be overwhelming. Add in the costs associated with hiring instructors, booking classrooms, organizing travel arrangements, printing materials, and grading exams, and it suddenly becomes much harder to see the value of a high-quality orientation.

Moving your orientation online not only saves you money, by eliminating the costs mentioned above, it also saves you time. With online orientations, you no longer need to spend time developing individual training sessions; instead, you can train hundreds of new hires in just a few clicks. Online orientations also significantly reduce the time needed to onboard new hires and have been found to improve employee engagement and reduce staff turnover rates, making them a solid long-term investment.

Convenient

Online training eliminates the limitations of classroom sizes and time slots, meaning employees can learn at their own pace and on their own time. Whether it’s on-site, at home, or on the go, online orientations give employees the flexibility to train wherever and whenever they want. They can even be combined with in-class or in-field practical training for a truly immersive, blended training experience.

Successful

A confident employee is a successful employee. It’s no secret that a worker who feels comfortable and confident on-site is going to be safer and produce higher quality work than a worker who feels unsure and/or insecure about their role. You can help your employees build up this crucial confidence through a high-quality orientation that fully prepares them for the job, long before they even set foot on a worksite.

Online orientations introduce new employees to your company culture, making them feel comfortable and supported within your organization. Plus, research shows that a positive onboarding experience correlates with higher employee retention. A high-quality onboarding program benefits not only your workers, but your organization as a whole!

Consistent

Classroom-style orientations make it difficult to deliver consistent onboarding experiences for every employee. With in-class orientations, instructors may gloss over certain topics and spend too much time on others, meaning their information is inconsistent from class to class and instructor to instructor. With an online orientation, however, your training remains consistent each time it’s taken. This means new employees will all arrive on-site with the same information and resources, no matter where or when they completed their training.

LEARN MORE

Employee Onboarding Orientation – Sample

We are proud to help industry leaders create and administer high-quality orientations.

A new employee fresh out of school and a seasoned veteran with decades of real-world experience have drastically different learning needs, and a one-size-fits-all training approach simply cannot accommodate them both. To be effective, companies need to implement adaptive learning that provides high-level updates, key information, and new knowledge to experienced workers while also providing new workers with the in-depth information and background knowledge they need to get up-to-speed. Many companies are finding the solution in online training with sophisticated employee onboarding software. Online training is not only incredibly adaptive to the needs of learners, it’s also easily accessible on mobile devices and computers alike, making it an engaging and effective approach to employee onboarding.

How We Can Help

BIStrainer is designed to help you build an incredible culture of safety. BIStrainer’s features have been selected and developed with workplace safety in mind – making BIStrainer the perfect fit for any company’s health and safety program.

Content Review

Quality content is what separates the good courses from the bad. Our experienced editors will help you improve your script by defining clear learning objectives, organizing the content for optimal learner retention, and clarifying the information to increase learner comprehension.

Professional Voice-Over

The narrator’s pace, inflection, and emphasis can make the employee’s learning process more memorable. Our vast pool of talented voice actors gives your course a professional edge.

Graphic Design

The look and feel of a course can elevate your orientation experience, as well as the image of your entire company. Our graphic designers can create a visually stunning course that is clean, strong, and customized with your company branding.

Motion Graphics

Don’t settle for a boring orientation. Our graphic designers and developers can help bring your course to life using motion graphics, illustrating your important topics and engaging the learners.

Onsite Filming

Our on-site video services allow you to give new employees a glimpse of your company before they begin working. Our crew will help you show them your locations, staff, and company culture, making new hires feel like part of the team from day one.

Interactive Activities

Keeping your participant’s attention and providing engaging content are the keys to a successful online course. Let our editors and developers help you create interactive activities that include your employees in the learning process.

Exam Development

Testing is essential to ensure your new employees understand the company’s requirements for safety and ethics. Our team can help you write questions that test employees’ knowledge and understanding of the material.

Supplemental Material

Every company is different, which means that every orientation is different, too. Whether you require digital onboarding forms or simply need a place for employees to take notes, we help you develop supplemental materials in a way that complements the course itself.

Advanced Technology

Document Management Integration

With new hires comes paperwork, and with paperwork come administrative costs. Cut down those costs with our Document Uploader feature.

Our integrated document management technology makes it possible for new hires to upload all of their required documentation directly into the course during their online orientation. Using simple drag-and-drop technology, employees can upload new hire forms, safety policy sign-offs, and any other required paperwork directly into their profile. After they upload their completed and signed documentation, it is moved directly into their secure profiles so supervisors or managers can access them upon completion of the orientation.

This simple feature not only saves a huge amount of administrative time, but it also streamlines the onboarding process and reduces paper waste.

Advanced Technology

Virtual Proctoring

To ensure that the employee onboarding orientation and testing are completed by the right person, our system offers virtual proctoring services. Virtual proctoring uses webcams to verify employee identities by comparing the participant to their photo ID. Throughout the course, the software ensures the same employee completes the orientation from beginning to end. Virtual proctoring also ensures there are no attempts to cheat the system, and if there are, you spot unethical workers before they cause problems on-site. Lastly, virtual proctoring makes sure that employees are paying attention to the course in front of them.

Drone (Unmanned Aerial Vehicle) Footage

Want to take your orientation to the next level? Use local licensed drone (UAV) operators to create a visually stunning orientation that provides a peek into your company. UAVs can capture mobile equipment in action, provide aerial views of your sites, and take employees on a virtual tour through your facilities. With drone footage, your employees can get acquainted with the job before they even arrive.

TOP TIPS FOR SUCCESS

Online Orientation Tips

The following tips will help you create an online orientation program that builds a strong foundation for successful, long-term working relationships between your company and new employees.

Introduction

The first section of your orientation should be a thorough introduction to your company, the key people within it, and the job that lies ahead. The introduction should also include information about relevant regulations, policies, and procedures, and should also lay out your employee expectations.

Set Learning Goals

Set goals for the orientation and make them clear. State the learning objectives of each section at the beginning, and then restate them at the end. Tests should cover the topics mentioned in the learning objectives to ensure that each employee has read and retained the information. At the end, set action-oriented goals for employees that are related to the next phase of training.

Direct Access to Online Resources

In your orientation, include all essential links and files, especially if you are asking participants to review them. Doing this gives your new hires immediate access to important information, which they can later reference from anywhere they can access their profile – including their mobile devices.

Keep it Simple

Your employees will feel overwhelmed just from being in a new job. Orientation is a critical part to onboarding, so you must make your training concise, clear, and straightforward. Adding interactive elements and multimedia to the course will keep your employees engaged and attentive.

Tracking Made Easy

Digital Customizable Onboarding Forms

The digital forms feature allows you to integrate your onboarding forms directly into employees’ online orientations. The form builder gives you all the tools you need to recreate, organize, and customize your existing paper-based onboarding forms into user-friendly electronic forms that can be completed on a computer or mobile device. Once a form is completed by the employee, all of the information is sent, as a PDF, to the correct department, reducing admin time and the chances of forms getting lost.

A free onboarding template is available in the Digital Forms section courtesy of Morgan Construction, so most of the heavy lifting has been done for you. All that’s left is to simply customize the form based on your company and new hire needs.

Driver Information Uploader

Thanks to our work with ENTREC Corporation, driver management is integrated into every user account in our system. With the Driver Information Uploader, your drivers can add any required information and documents directly into the Driver Management System as they complete their online orientation. Upload documents such as driver abstracts, driver’s licenses, vehicle use agreements, resumes, collision information, assessments, traffic violations, and more.

The Driver Management System automatically adds each document to the corresponding driver, ensuring that your company is prepared for any driver compliance audit. As requirements are met, the compliance bar goes up, giving you a visual tool to track your company’s compliance rate. Additionally, you can manage alerts, reports, and notifications throughout the system to stay ahead of expiring information that relates to driver requirements.

Training Ticket Upload

Using our existing training record management system, employees can upload training tickets into any online course or orientation. A user enters the name of the training provider, the course and completion date, and then either snaps and uploads a photo of the training ticket using their mobile device or drags and drops the scanned image of the ticket onto the page. Once submitted, the information is instantly added to that user’s account and is seamlessly integrated with BIStrainer’s training matrix to map out additional training requirements based on their role or location. Uploaded records are also emailed to managers or administrators to verify that the requirement was met. To verify, the manager simply clicks a button in the email that approves or denies the training record. Training records are also monitored for expiration dates, so your employees and managers receive automatic notifications via email when updated training is needed. A special thanks to our partners at PCL for their help designing this amazing feature.

Interactive Scenario-Based Activities

Interactive activities that focus on realistic workplace scenarios make it possible for new employees to practice critical thinking and decision-making skills during orientation. In these videos or image-based scenarios, your employees are shown a situation in which they must choose the best course of action. In true choose-your-own-adventure style, each option results in a different outcome and is then accompanied by a quick debrief of the user’s choice. If the user didn’t select the best answer, they are rerouted to try again. This repetition creates a set of memories that trigger “involuntary memory” when faced with a similar situation in real life. Exercises like this allow your employees to use their involuntary memory in the heat of the moment.

A Few of Our Partners and Clients

Online Orientations Should Be This Easy

Based on years of experience developing online orientations, we can save you time and money. Contact us to learn more about our Employee Onboarding Software.

Employee Onboarding Software