Online Safety Forms And Assessments Software

Customizable Online Safety Folders

Replace filing cabinets with secure cloud-based storage

BIS Safety Software’s Digital Folders system provides organizations with a powerful way to manage all of their safety and compliance documents online. Upload, organize, and securely share files across your team. Folders can be customized by role, department, or location, ensuring employees only see the files relevant to them.

Key Capabilities:

Unlimited folder and sub-folder creation
Role-based permissions and access
Cloud-based access from desktop or mobile
Version control and audit trails
Link folders to other modules like forms or training

Key Uses:

Storing SOPs and policies
Uploading training certificates
Organizing equipment manuals
Sharing onboarding documents
Keeping up-to-date inspection records

Types of Policies, Procedures, Safety Data Sheets, and More

Incident Investigations Reports

Hazard Assessments

Competency Validation Reports

COR Audit Documentation

Equipment Inspection Reports

Onboarding Documents

Tax or HR Forms

Near Miss Reports

Efficiencies

Be More Efficient with Digital Folders

Choosing the right digital folder system can significantly boost your organization’s efficiency. When companies eliminate scattered documents and manual file handling, they’re more likely to scale operations, improve collaboration, and reduce compliance risks.

With BIS Safety Software’s Digital Folders, you can centralize and streamline all your critical documents. Whether you’re managing orientation materials, policy updates, or completed assessments, everything can be securely stored and instantly accessible. Instead of hunting down paperwork in emails or local drives, use a digital folder structure to organize, share, and retrieve files with ease. The next time you’re sifting through endless folders for a safety report or employee record, imagine how much faster and simpler it could be with smart, searchable digital folders.

Functions

Digital Folders – Features and Uses

Enable your team to upload, store, and access critical files in real-time. From storing completed hazard assessments to tracking employee onboarding paperwork, digital folders keep everything centralized and compliant.

Examples:

Safety managers reviewing uploaded FLHAs
Supervisors confirming up-to-date PPE records
Admins organizing tax forms by year and region

Cloud-Based

The Safety Compliance Folder System is a fantastic online tool that helps you manage all your important documents with ease. Imagine having a virtual folder where you can store all your files securely in the cloud, accessible anytime and anywhere. With this clever software, you can even add your digital signature with just a few taps on your smartphone, whether you’re using an android or IOS device.

Organization

One of the most fantastic aspects of the online document management system is its incredible capability to gather documents from various sources and arrange them into searchable recordable data. This remarkable software not only stores digital versions of paper documents but also performs personalized indexing, ensuring that your documents are classified in a manner that makes them effortlessly retrievable in the future.

Document History Reports

The document history report gives you an overhead of all forms in each folder. As an admin user, you can access any folder, choose a file, and easily download a comprehensive history report for any or all specific documents in the folder. The report is generated in Excel format and provides the names of individuals who opened each form and the date on which they gave their approval, signed, or used the form. It’s a breeze to stay organized and stay informed with this user-friendly tool.

Managing Permissions

When you create a folder, you have the power to decide who can access it within your company. You can make it available to certain areas within your organization, to everyone, to specific individuals, or to all users. Once the folder is set up, you can take advantage of our advanced permission management system to allocate the folder and all its contents to groups based on their position in the system, their role within the company, or a mix of both. The lucky person or team assigned the folder will find it conveniently displayed on their homepage under Assigned.

Easy Digital Signatures

Every file within the folder can be customized to require employee confirmation and agreement. Just add a message when you first open the document, a terms and conditions statement that needs your approval, and a statement of agreement or confirmation with an easy-to-use checkbox and/or signature requirement. As you endorse policies or procedures, the folder smoothly transitions to the “In Progress” section of your homepage. Once you fulfil all the folder’s requirements, it automatically moves to the “Completed” section.

Update Management

Your industry evolves, therefore you need software that can track and facilitate the change. Our folder system is designed to make sure you don’t miss any updates. Whenever a file within a folder is modified, the folder automatically returns to your assigned section on your homepage. Any forms that have been updated will be marked with a friendly yellow warning icon. You can easily spot all the changes within the form or in the terms and conditions section. To complete the process, simply review the updates and provide your signature, and the folder will move forward.

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