Online Safety Forms And Assessments Software

Customizable Online Safety Folders

Replace filing cabinets with secure cloud-based storage

BIStrainer’s Digital Folders system provides organizations with a powerful way to manage all of their safety and compliance documents online. Upload, organize, and securely share files across your team. Folders can be customized by role, department, or location, ensuring employees only see the files relevant to them.

Key Capabilities:

Unlimited folder and sub-folder creation
Role-based permissions and access
Cloud-based access from desktop or mobile
Version control and audit trails
Link folders to other modules like forms or training

Key Capabilities:

Storing SOPs and policies
Uploading training certificates
Organizing equipment manuals
Sharing onboarding documents
Keeping up-to-date inspection records

Common Folder Types

Incident Investigations Reports

Hazard Assessments

Competency Validation Reports

COR Audit Documentation

Equipment Inspection Reports

Onboarding Documents

Tax or HR Forms

Near Miss Reports

Efficiencies

Be More Efficient with Digital Folders

Choosing the right digital folder system can significantly boost your organization’s efficiency. When companies eliminate scattered documents and manual file handling, they’re more likely to scale operations, improve collaboration, and reduce compliance risks.

With BIStrainer’s Digital Folders, you can centralize and streamline all your critical documents. Whether you’re managing orientation materials, policy updates, or completed assessments, everything can be securely stored and instantly accessible. Instead of hunting down paperwork in emails or local drives, use a digital folder structure to organize, share, and retrieve files with ease. The next time you’re sifting through endless folders for a safety report or employee record, imagine how much faster and simpler it could be with smart, searchable digital folders.

Functions

Digital Folders – Potential Uses

Enable your team to upload, store, and access critical files in real-time. From storing completed hazard assessments to tracking employee onboarding paperwork, digital folders keep everything centralized and compliant.

Examples:

Safety managers reviewing uploaded FLHAs
Supervisors confirming up-to-date PPE records
Admins organizing tax forms by year and region

Daily Toolbox Talks

Online Toolbox Talks are a great system for delivering daily safety updates to your employees.

Implement regular talks with employees by using an online system to cut down on preparation and consistently deliver high-quality presentations. Toolbox Talks also ensure that employees receive regular updates that cover the most important points.

Interactive features keep your workers engaged, and online tests let you know how much of the information was retained by employees.

Equipment Management

Online equipment maintenance forms are integrated with BIStrainer’s Equipment Management feature, allowing operators and mechanics to complete inspections, maintenance, repairs, and logs in the field. Your employees can also take pictures of equipment damage and upload the images directly into the form, giving you detailed and accurate reports that improve preventative maintenance processes. Once completed, users can instantly upload the forms into the system.

After the form is uploaded, your designated admin and qualified personnel will be notified, and they can change the status of the equipment accordingly. You can also set how frequently each form must be completed and send automated notifications to specified personnel near the due date. You can even program escalating notifications for outstanding and overdue forms to ensure your maintenance processes are done on time.

Hazard Assessment Forms

With online hazard assessment forms, your employees can use their mobile devices to complete assessments that include pictures, notes, and videos of potential hazards. Completed forms are instantly stored, and you have the ability to access them on-demand and send real-time alerts to other departments, when required.

Behavior-based Safety Observation Forms

Behavior-based safety tools can help reduce workplace injuries and incidents. An important aspect of behavior-based safety is using observation forms to identify at-risk behaviors. With the BIStrainer form and assessment builder, you can create and complete these observation forms as needed. Employees can include detailed notes, comments, and suggestions in their submitted forms. Managers can then access the completed forms to analyze trending data, identify at-risk behaviors, and build plans to reduce them.

Competency Validation

By having your competency validations online, you can record an employee’s competency of any task, such as safety inspections or the use of fall protection equipment. You can train inspectors on how to correctly perform a competency validation assessment by uploading tutorial notes and videos. Additionally, you have quick access to reporting and the ability to see aggregate data across a specific department or the entire organization.

Performance Assessments

Online assessments enable you to use company computers or tablets for annual assessments, performance reviews, coaching evaluations, and even new hire onboarding checklists. All of the completed forms are stored in the cloud and are accessible on-demand to those with appropriate security clearances. When you access the results of annual assessments, you can track employee performance and create performance goals for the company as a whole, for each department, or for individual employees.

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