Yes, EHS software can often import existing employee records from spreadsheets, HR systems, or other databases. Employee records may include names, job titles, departments, supervisors, work locations, contact information, training history, certifications, licenses, and employment status. For U.S. high-risk employers, accurate employee data is critical because training assignments, site access, inspections, and reporting may depend on job role or location. Safety managers should clean the data before import by removing duplicates, standardizing job titles, confirming active workers, and verifying supervisor relationships. Clean employee records help the system assign tasks and training correctly.